Themis Clinical Defence Limited (Themis) is registered in England and Wales Number 11140321.
Suite 1, First Floor, 3 Jubilee Way, Faversham, Kent, ME13 8GD
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Introduction
Themis Clinical Defence is an independent clinical practice that provides independent clinical investigations and healthcare analytics to assist in the improvement of patient safety and healthcare standards around the globe.
Themis Clinical Defence is bound by the European Union General Data Protection Regulation 2016/679 (GDPR) and takes the privacy of your information very seriously. Under this privacy notice, Themis Clinical Defence is the data controller.
This Privacy Notice sets out your rights and applies to Themis Clinical Defence’s use of any personal data collected and processed by Themis Clinical Defence or provided by you in relation to your use of Themis Clinical Defence’s services/membership.
Themis Clinical Defence may amend this Privacy Notice at any time for any reason. Terms used in this privacy notice such as; personal data, data subject, inter alia, are as defined in Data Protection Legislation.
Legitimate Interests
Themis Clinical Defence may collect and process your personal data on the basis of a legitimate interest. Themis Clinical Defence will rely on its legitimate interests (see below) to process personal data, only when the processing is necessary with the purposes of those legitimate interests and are not overridden by the data subject’s rights, freedoms and interests.
Themis Clinical Defence has a legitimate interest in:
What Data Themis Clinical Defence Collect, Process and Why
Themis Clinical Defence collects and processes personal data for a variety of different reasons. Please refer to the sections set out below that apply to you.
i) Clients
Themis Clinical Defence Limited collects data from its clients (Inc. employees/contractors of clients) in order to fulfil its contractual, commercial and legal obligations of its contracted services. To do this, Themis Clinical Defence collects personal data such as, your name, contact details, position, address and company details. The majority of the personal data Themis Clinical Defence collect would have been supplied to Themis Clinical Defence by you, however some data may come from external sources, such as company searches.
Themis Clinical Defence processes your personal data for the purposes of providing its professional services to you and to communicate its services in the interests of developing its professional relationships. Themis Clinical Defence has a ‘legitimate interest’ in processing your data for the purposes set out above.
Themis Clinical Defence will only share your data within its organisation or with third parties for the purposes of performing its contractual and legal obligations i.e. its appointed bankers.
Themis Clinical Defence will retain your data for as long as it has a legitimate purpose to do so and to defend itself against any legal claims. Typically, Themis Clinical Defence will retain client documentation/case files for 6 years. Once Themis Clinical Defence has no legal or commercial reasons to retain personal data, it will be securely deleted or destroyed.
As a client, the failure to provide your requested personal data may result in Themis Clinical Defence not being able to or provide its services properly or at all.
Themis Clinical Defence deploy a number of both organisational and technical measures that ensures that your data is securely stored at all times so that it cannot be lost, accidentally destroyed, misused, disclosed, or accessed by any unauthorised persons. For more information please contact [email protected]
ii) Members
Themis Clinical Defence collects personal data from its members to manage your membership, provide its professional services to you and to fulfil its contractual, commercial and legal obligations of its contracted services with its clients. To do this, Themis Clinical Defence collects personal data such as, your name, contact details, qualifications, professional position and experience. The majority of the personal data Themis Clinical Defence collect would have been supplied to Themis Clinical Defence by you, however some data may come from public sources i.e. websites.
Themis Clinical Defence processes your personal data for the purposes of providing its professional services to you and its clients and to communicate its services in the interests of developing its professional relationship with you. Themis Clinical Defence has a ‘legitimate interest’ in processing your data for the purposes set out above.
Your personal data will be shared within Themis Clinical Defence’s organisation and with third parties solely for the purposes of administering your Themis Clinical Defence membership and providing Themis Clinical Defence’s professional services. Occasionally, Themis Clinical Defence may be required to disclose your personal data to government bodies and in exceptional circumstance, to law enforcement authorities.
Themis Clinical Defence will retain your data for as long as it has a legitimate purpose to do so and to defend itself against any legal claims. Typically, Themis Clinical Defence will retain case files for 6 years. Once Themis Clinical Defence has no legal or commercial reasons to retain your personal data, it will be securely deleted or destroyed.
As a member, the failure to provide your requested personal data may result in Themis Clinical Defence not being able to or provide its services to you or its clients properly or at all.
Themis Clinical Defence deploy a number of both organisational and technical measures that ensures that your data is securely stored at all times so that it cannot be lost, accidentally destroyed, misused, disclosed, or accessed by any unauthorised persons. For more information please contact [email protected]
iii) Website Subscription/Contact Form
Themis Clinical Defence may collect personal data if you subscribe to our website or contact us with a query. Themis Clinical Defence may collect, your name, contact details and any personal data relating to your enquiry with us.
Themis Clinical Defence will process your personal data to confirm your subscription and/or respond to your query. Your personal data will be shared within Themis Clinical Defence’s organisations and third parties who provide support such as for information technology, for the purpose of processing your data. Themis Clinical Defence has a ‘legitimate interest’ in processing your data for the purposes set out above.
Themis Clinical Defence will retain your personal data for commercial and legal purposes and for as long as it takes to respond to your query. Once Themis Clinical Defence has no legal or commercial reasons to retain your personal data, it will be securely deleted or destroyed
Themis Clinical Defence deploy a number of both organisational and technical measures that ensures that your data is securely stored at all times so that it cannot be lost, accidentally destroyed, misused, disclosed, or accessed by any unauthorised persons. For more information please contact [email protected]
Your Rights
Themis Clinical Defence are committed to ensuring that you are able to exercise your rights in relation to your personal data. Full details are set out under Data Protection Legislation, these include for example:
The right to request access to your personal data.
The right to request erasure of data.
The right to request rectification of inaccurate/out of date data.
The right to object to and/or restrict processing.
For more information about your rights please visit https://ico.org.uk.
Themis Clinical Defence do not participate in automated decision-making. This is a process whereby a decision is made purely by automated means of processing data without the involvement of human intervention.
Similarly, Themis Clinical Defence do not engage with profiling a process typically associated with the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Further Information
If you require any further information on how Themis Clinical Defence collect, use or process your personal data, please contact Themis Clinical Defence via [email protected]
Themis Clinical Defence invite you to review the GDPR provisions set out at https://gdpr-info.eu for further information (Themis Clinical Defence are not responsible for the content contained in external websites).